Sample Contract (may vary according to individual needs)
Registration and Capacity
We are a Category B, registered child development home. Our capacity is up to 8 preschool children at any one time
plus an additional 4 school aged children. Only one provider is needed for up to 8 children and an additional DHS
approved assistant is required when capacity exceeds 8.
Days and Hours of Operation
We are open on Monday-Friday, 7AM-5:30PM. Other hours may be contracted by special arrangement.
Fees and Payment
The agreed upon fee is due in advance on Monday on a weekly basis at drop off. Parents can pay ahead as desired.
Late payments will incur a $5 late fee for each day the payment is late (including Monday). Late payments can result
in termination of this agreement by the daycare provider or suspension of childcare services until payment is made in
full. All payments are non refundable even if services are not utilized. Overtime services may be provided at the
provider’s discretion at the rate of $7 per hour and it must be arranged in advance. Checks or cash will be accepted
for payment. Any returned check fees will be the responsibility of the parent and will incur a minimum fee of $29. If the
bank returns 2 checks, the provider reserves the right to demand all future payments by cash.
Termination of Services
Either party may terminate the contract, and the childcare services specified within, provided 2 weeks notice is given
(or payment of 2 weekly fees). Weekly fees pay for the child’s spot and are due even if the full week is not utilized. Full
payment of the final 2 weeks of fees are due within 24 hours of notice. During the first 2 weeks of service, either party
with no penalty may terminate this contract. The childcare provider may terminate the agreement immediately in the
event that the child or parent’s behavior endangers the other children or the provider. The provider may also terminate
the contract early for violations of this agreement by the parent.
Late Arrival
To minimize disruption in the daycare routine, children will not be accepted for care after 10 AM unless approved at
least 24 hours in advance (exceptions will be made in emergencies on a case by case basis).
Late Pick Up
If the parent is going to be late in picking up their child, they are responsible for notifying the provider as soon as
possible so that arrangements can be made. Repeated late pickups can result in termination of this agreement by the
provider. In addition, a fee of $ 5 may be charged for each 15 minutes that the parent is late in picking up their child.
Absence
We contract with families for a regular schedule of days. Such time is paid for regardless of actual attendance. The
parent needs to inform the provider if the child is not attending on a given day to allow for food preparation and
planning.
Closures
Daycare fees will remain the same as per the attendance policy. The fee for childcare has been annualized and
converted to a set weekly amount to account for closures so payment will remain consistent. Parents are responsible
for arranging alternate childcare during daycare closures. If you do not have back up care arranged; the number for
the Child Care Resource & Referral of Central Iowa is 246-3570. They can refer you to other local providers who can
provide drop in care.
· Holiday closures: Daycare will be closed during the following holidays: New Years Day, Memorial Day,
Independence Day, Labor Day, Thanksgiving Day, Friday after Thanksgiving Day, Christmas Eve and Christmas.
When the holiday falls on Saturday, it will be observed on the Friday before. When the holiday falls on a Sunday, it will
be observed on the Monday after. Daycare will close early at 3PM during the following holidays: New Years Eve.
· Provider closures: The provider agrees to give the parent as much notice as possible for unplanned closures to
accommodate time off for provider illness. The provider agrees to give the parent a minimum of a week notice for
planned closures (personal or vacation days). Provider closures shall not exceed 12 days within the calendar year. If
for some reason the 12 days must be exceeded, those days will not be charged to the parents (weekly rate prorated to
a daily amount).
· Emergency Closures: The daycare will be closed when there is a health reason to do so. This would include
extended power or water outages or other unforeseen emergencies. In case of severe weather, we will remain open
but encourage parents to strongly consider the safety of travel, especially when there is heavy snow or ice. Generally
we
recommend that children remain home when the Des Moines Public Schools close, however we will accept children for
care on those days. We will make every effort to clear snow from our driveway and walkways in a timely manner,
weather permitting.
Emergency Preparedness
In case of Tornado, we will meet in the basement. In case of Fire, we will meet in front of the garage on the concrete.
In an emergency, every effort will be made to contact the parent and/or designated contact person. In cases of injury
that needs immediate medical attention, an ambulance will be called and the child will be transported to the parent’s
preferred hospital. Drills for environmental emergencies will be conducted monthly and warning devices checked.
First aid kits are available at all times.
Substitute Providers and Assistants
Occasionally there are times when the provider will need to leave for a short period of time or when an assistant is
needed to help provide quality care. A substitute or assistant provider (listed in the contract) will provide care. The
substitute/assistant will be responsible to follow all daycare policies and is considered a representative of Momma Bear
Daycare. Any complaints, comments or suggestions regarding care given by a substitute or assistant should be
addressed to the provider.
Care of Mildly ill or Temporarily Disabled Children
The child may attend if they are mildly ill such as a common cold (slight cough, clear runny nose, sneezing). They may
also attend when temporarily disabled as long as they can participate in normal activities with needed accommodations.
Exclusion of Ill Children
Child may return to care 24 clock hours AFTER symptoms of illness end. Which means if your child is sent home with
fever, diarrhea or vomiting they cannot return to care until they have been symptom free for 24 clock hours without the
aid of medications. If siblings are enrolled, all children of that family should be picked up/kept home at the same time
due to likely contagion. You will be required to pick up your child or keep your child home, if your child has any of the
following conditions (possible symptoms of a contagious illness):
· An oral temperature 100 degrees F or greater, a rectal temperature of 101 degrees F or greater, an axially
(armpit) temperature of 99 degrees F or greater. If you use an ear thermometer, check your setting to see which of
the above it is set for.
· Symptoms and signs of possible severe illness such as unusual lethargy, uncontrolled coughing, irritability,
persistent crying, difficult breathing, wheezing, or other unusual signs.
· Uncontrolled diarrhea, that is, increased number of stools, increased stool water, and/or decreased form (that,
for infants, is not contained by the diaper).
· Vomiting illness (one or more episodes of vomiting in the previous 24-hours) until vomiting resolves and the
illness is non-communicable. After one vomiting episode, at least 24 clock hours must pass before a child can return.
· Rashes other than normal diaper rash (until a health care provider determines the illness to be non-
communicable).
· A runny nose that is not clear in color. Yellow or Green mucus may indicate an infection or other serious illness.
Medication
Medications are given only with the parent’s or doctor’s written authorization. Each prescribed medication shall be
accompanied by a physician’s or pharmacist’s direction. Both nonprescription and prescription medications shall be in
the original container with directions intact and labeled with the child’s name. All medications shall be stored properly
and, when refrigeration is required, shall be stored in a separate, covered container so as to prevent contamination of
food or other medications. All medications shall be stored so they are secured from access to children.
Children with Special Health or Developmental Needs
Children with special health or developmental needs will not be excluded from care provided that there is open honesty
and communication about any accommodations needed. Accommodations that require modifications to daycare that
are beyond a reasonable cost are the responsibility of the parent.
Meals and Snacks
We participate in the Child and Adult Care Food Program (CACFP). The Child and Adult Care Food Program (CACFP)
is a federally funded program that promotes good health and nutrition for children in childcare. The CACFP provides
money to registered childcare homes to help pay for nutritious meals and snacks served to children. We provide
breakfast, lunch, afternoon snack and extra beverages as needed.
Breastfeeding
We encourage breastfeeding as a nutrition choice and will make accommodations needed to support breastfeeding
mothers. If you bring breast milk, please clearly label the container with your baby’s name and place in the refrigerator
or freezer as needed.
Food Safety
The names of children with specific dietary needs will be posted in food preparation and food service areas.
Refrigerator and freezer temperatures are monitored daily.
Special Diets
Parents are responsible for providing foods for a special diet unless otherwise arranged with the provider.
Bringing Food into Daycare
Food brought into daycare must enough to share. If you bring food to share, please place it in the kitchen in the
morning so that we can distribute it at an appropriate time.
Supplies
If supplies are going to be dropped off after arrival, it is best to quietly leave the supplies in the kitchen so the child is
not upset by your departure. The parent will be responsible for providing the following supplies (if applicable) to the
provider for use in the care of their child.
· All Necessary Medication
· Minimum one change of clothes appropriate to the season
· Disposable Diapers and/or Pull Ups or Plastic Pants
· Baby wipes for communal use (2-3 refills at beginning of the month)
· Diaper Rash Ointment/Powder (I prefer Desitin Creamy and have it on hand for an emergency supply)
· Bottles and Nipples
· Formula and/or Breast Milk for Infants
· Food items for Infants not on table food yet with the exception of infant cereal which will be provided
· Pacifier
· SUMMER ONLY: one pair of “aqua socks” or water shoes to provide protection and traction during water play.
To provide variety for the children, donations of toys and additional supplies will be happily accepted.
Labeling
Things brought from home should be labeled with the child’s name. Supplies will be labeled when they arrive at
childcare. Clothing will be placed in a labeled bag. If it is not individually labeled and is washed, it may need to be
identified by the parent after washing.
Bringing Toys into Daycare
Toys brought into daycare will need to be shared. If a child is unable or unwilling to share, the toy will be placed in the
kitchen until the end of the day.
Potty Training
If the child is developmentally ready and has had success in potty training at home, the provider may attempt to
provide assistance in potty training at their discretion during daycare. The parent agrees to keep the child in diapers,
“pull-ups”, or plastic lined potty training pants until the child has demonstrated the ability to remain “accident-free” for a
period of at least 2 weeks at home.
Visitation and Open Door Policy
Parents are welcome to visit at any time their child is in attendance, however parents are encouraged to take their
child with them when they leave. While this is not a requirement, very young children do not have a clear
understanding of time and they expect to go home with their parent when they arrive at daycare even if it is early in the
day. If you have forgotten a needed item, you may drop it off inside the door without announcement. If you have
siblings and need to take one without the other for any reason, please call and we can bring the child out to you.
Activities
We provide an activity program, which promotes self-esteem and exploration and includes: active play, quiet play,
large muscle development and small muscle development. Play equipment and materials will be maintained in a safe
condition, for both indoor and outdoor activities and will be developmentally appropriate for the ages and number of
children present. All children will be given the opportunities for outdoor play, weather permitting. Due to the weather
in Iowa, we sometimes cannot go outside to play. When needed, we will substitute outside play with dancing, yoga for
kids or other physical activity. Children need to wear protective clothing and shoes appropriate for the weather.
Scheduling
We provide a structured home care environment. Scheduling and selection of activities will be flexible and dependant
upon the children's needs.
Emergent Curriculum
Our learning revolves around concepts that develop based on the children's interests. While we will have themes
every month, they are subject to change at any moment! We will explore by engaging in play, conversation, art,
literature, structured activities and other learning opportunities. Activities for all ages will support small muscle
development as well as provide an outlet for creativity and encourage values such as honesty, sharing,
sportsmanship, being helpful, fairness, listening skills and following directions. The cost of curriculum materials is
included in the weekly fees. Occasionally additional supplies may be requested from parents for special projects and,
as always, donations of arts and craft supplies are greatly appreciated.
Learning Opportunities
· Planned language activities. Examples: naming objects, talking about pictures, nursery rhymes and singing
songs
· Activities to encourage talking. Examples: telling stories about pictures, asking open ended questions and
talking about experiences
· Activities to learn reasoning concepts. Examples: learning about colors, shapes, sizes and cause and effect
· Nature, science or cooking activities. Examples: Helping to make snacks. Talking about seasons, animals and
plants
· Concept development games. Examples: shape sorting, puzzles,measuring cup games
· Drawing and other art activities
· Music and Movement everyday with instruments available for independent use
· Sand or Water play
New Parent Orientation
Orientation for new parents will include written information provided to parents that cover: responsibilities of the
program and the parents related to fees and when they are due, hours of service attendance policies, and illness
policies, and the philosophy and child development approaches used in the program (educational philosophy,
discipline policy, description of activities). Staff will ensure that all parents can access information and clearly
understand the content (translations, reading assistance, etc. provided if needed). This is often included in the
interview process.
Conferences
A planned, regular conference is offered to the parents at least once yearly which includes: a flexible conference
schedule to meet parent needs, work samples or photo of child’s activities, strengths and interests of the child,
opportunities for parents to share ideas and information and get involved and goal setting for the child.
Sleeping and Rest Arrangements
Naptime for children aged 1-5 will be after lunch until the child wakes up (approx 11:45-2PM). Children are not
required to sleep but will be encouraged to rest quietly for at least 30 minutes. Alternate activities will be provided after
that time. Children under 1 will nap on their own schedule as needed. Children over 5 years of age will be
encouraged to play quietly for at least 30 minutes and may be encouraged to lay down and rest at provider’s discretion
according to the child’s needs. Children will have their own mat or crib and bedding. Playpens will be utilized as
needed for children over 1 year of age.
Infant Sleep and Positioning
All infants will be placed on their backs to sleep unless a physician has prescribed a different sleep position. Infants
sleep only on firm appropriate surfaces (cribs or bassinets only). Infants have supervised “tummy time” throughout the
day.
Discipline and Guidance
The techniques of preventative calming, 1-2-3 magic, “time-out” and/or redirection will be used in the event the child
misbehaves. For older children, alternate discipline such as writing sentences, restriction of privileges and doing
chores may be used. The provider will explain to the child why they are being disciplined. If a child becomes abusive
or poses a danger to the other children, the provider reserves the right to terminate this agreement in the interest of
safety.
Child Records
To provide care, child records must include the following: Signed Contract, Child Intake Information/ Emergency
Medical Treatment Authorization, Iowa Child Care Infant, Toddler, Preschool Age-Child Health Exam, signed by a
licensed physician (for child under school age) OR Annual Child History/Assessment (for child in school), Immunization
Certificate provided by the Iowa Department of Public Health, Medicine Administration Forms (as needed), OTC
Medication Form (as needed), Injury Reports (as needed).
Pictures
The provider will take photos of the children at various times during care. Photos may be distributed to parents or
used on the Momma Bear website (www.mommabearcare.com) with no names attached.
Transporting Children
Transportation may be provided for the children for field trips and/or activities outside of the home. These will be
scheduled during the contracted hours and telephone communication will always be available. Most trips will be within
walking distance of the childcare home. If a vehicle must be used, all children under 80 lbs and 4’9” will utilize an age
and size appropriate vehicle child restraint system. Children who do not fall into the previous description will use a
seat belt.
Training
The provider will attend a minimum of 22 continuing education hours annually. In addition, the provider and all
substitutes will have current certifications in CPR, First Aid and Mandatory Child Abuse Reporting.
Foster Care
We are a licensed foster care home. While foster care circumstances are considered confidential, be assured that
when choosing to place a foster child in our home, we take the safety of all involved into consideration.
Pets
All of our pets are in good health. Our cats are de-clawed in front. We also keep 2 Aquariums (55 gal and 120 gal)
that are safely covered and all chemicals are stowed away from the reach of children.
Cleaning and sanitizing environment, toys, equipment
Bleach/water sanitizing solution is available and mixed daily or Clorox Hard Surface Sanitizer will be used as an
alternative. All trays and tables are sanitized before food/snacks are served. Toys and equipment will be sanitized no
less often than once a week. Bedding will be washed once a week.
Insurance Coverage
We carry insurance with West Bend for the daycare. Injuries that result from normal childhood accidents are the
responsibility of the parent.
Injury Prevention Policy
All toys (both inside and outside) will be inspected for damage regularly with a detailed inspection monthly. Toys that
present a hazard will be removed. Recalled toys will also be removed as soon as the recall information is received.
The provider has subscribed to the Consumer Product Safety Commission website to monitor recall alerts.
Children under the age of 3 will not be allowed access to areas that are not childproofed without adult supervision.
Access will be prohibited by the use of locks, childproofing devices and/or safety gates. These areas include the
bedrooms, the kitchen and the bathroom.
To prevent scalding injuries, water temperature from the tap will not exceed 120 degrees. This temperature will be
checked monthly.
Electrical cords will be made inaccessible to children and empty electrical sockets will be capped or otherwise
childproofed.
Sharp points in the daycare environment will be cushioned, removed or made inaccessible to prevent injuries. Play will
be directed away from any points that cannot be treated as above.
The outside area will be checked for injury hazards at least monthly. Sticks and other debris will be removed regularly
with a detailed removal monthly.
Employee Health
Employees will be held to the same standards as listed for ill children. A substitute may be utilized in case of provider
illness.
Hand Washing for Infants, Children, and Employees
Hand washing shall be conducted at the following times 1) upon arrival at the child care business or when moving from
one group of children to another group; 2) before and after eating or handling food or feeding a child, giving
medication, water-play activity and 3) after diapering, using toilet, handling a body fluid, handling uncooked food
(especially uncooked meat), handling animals, sand play, cleaning or handling garbage.
Parking
When our 2 parking spots are full, you may park in the neighbor’s driveway across the alley. Only ONE car may park
there and you may only park on the right hand side (briefly). If that right hand spot is taken, you have 2 options. You
may wait in the alley for someone to leave or you may park on 9th street and walk up the alley. There is NO parking in
Bob’s driveway (driveway to the east). If you ask someone to pick up your child, you are responsible for letting him or
her know these rules. Our neighbor has been very gracious to allow us to use this parking place but she arrives home
around 5 PM (our most popular pick up time) and she should not have to wait to park in her spot. Please respect her
wishes and only park on the right hand side so that we can continue to have that privilege.
Yard Usage
The back yard is used for the dogs and for gardening. Pet waste is removed on a regular basis but we do not
guarantee a waste free yard at all times. If you chose to let your child wander the yard or to walk through the grass,
any pet waste contact is your responsibility. The play yard will remain pet waste free for the health and safety of the
children playing there. Please respect the gardening efforts in the back yard and do not allow your child to wander the
flower beds or pick the flowers.
Gates
The gates to the play yard and the driveway must remain closed when not in use to prevent our dogs from escaping.
Smoking
There is no smoking on the premises at any time. Smoking in your vehicle in our driveway is discouraged and if you
chose to smoke in your vehicle, please keep all ashes and filters inside. Throwing ashes or filters on our property is
grounds for immediate termination
Language
The use of inappropriate language (i.e. swearing) or age inappropriate subject matter is not allowed in daycare. For
children, alternate words or subjects will be encouraged. In cases of adult behavior, the offending words/subjects will
be pointed out and encouraged to change.
Firearms
Our family strongly believes in gun safety. All firearms and accessories are stored in the basement (a non-child
occupied location) and guns are kept in a locked cabinet.
Mandatory Reporting of Child Abuse
Under Iowa Code Section 232.69, it is mandatory for us to report to the Department of Human
Services immediately when we discover signs of abuse in the course of caring for a child. The operator of a child
development home or the assistant or substitute must make both an oral and a written report when are there is reason
to suspect that the child has suffered child abuse.
Confidentiality Policy
Our staff is entrusted with protecting the private lives of each family and the personal issues of each child and parent.
Information about children and their families is strictly confidential. However, it is our duty to inform parents that if a
child is in danger or at risk we are mandatory reporters. We will also share illness information, such as symptoms, as
needed due to the risk of contagion.
Last Revision: 1/9/08
Registration and Capacity
We are a Category B, registered child development home. Our capacity is up to 8 preschool children at any one time
plus an additional 4 school aged children. Only one provider is needed for up to 8 children and an additional DHS
approved assistant is required when capacity exceeds 8.
Days and Hours of Operation
We are open on Monday-Friday, 7AM-5:30PM. Other hours may be contracted by special arrangement.
Fees and Payment
The agreed upon fee is due in advance on Monday on a weekly basis at drop off. Parents can pay ahead as desired.
Late payments will incur a $5 late fee for each day the payment is late (including Monday). Late payments can result
in termination of this agreement by the daycare provider or suspension of childcare services until payment is made in
full. All payments are non refundable even if services are not utilized. Overtime services may be provided at the
provider’s discretion at the rate of $7 per hour and it must be arranged in advance. Checks or cash will be accepted
for payment. Any returned check fees will be the responsibility of the parent and will incur a minimum fee of $29. If the
bank returns 2 checks, the provider reserves the right to demand all future payments by cash.
Termination of Services
Either party may terminate the contract, and the childcare services specified within, provided 2 weeks notice is given
(or payment of 2 weekly fees). Weekly fees pay for the child’s spot and are due even if the full week is not utilized. Full
payment of the final 2 weeks of fees are due within 24 hours of notice. During the first 2 weeks of service, either party
with no penalty may terminate this contract. The childcare provider may terminate the agreement immediately in the
event that the child or parent’s behavior endangers the other children or the provider. The provider may also terminate
the contract early for violations of this agreement by the parent.
Late Arrival
To minimize disruption in the daycare routine, children will not be accepted for care after 10 AM unless approved at
least 24 hours in advance (exceptions will be made in emergencies on a case by case basis).
Late Pick Up
If the parent is going to be late in picking up their child, they are responsible for notifying the provider as soon as
possible so that arrangements can be made. Repeated late pickups can result in termination of this agreement by the
provider. In addition, a fee of $ 5 may be charged for each 15 minutes that the parent is late in picking up their child.
Absence
We contract with families for a regular schedule of days. Such time is paid for regardless of actual attendance. The
parent needs to inform the provider if the child is not attending on a given day to allow for food preparation and
planning.
Closures
Daycare fees will remain the same as per the attendance policy. The fee for childcare has been annualized and
converted to a set weekly amount to account for closures so payment will remain consistent. Parents are responsible
for arranging alternate childcare during daycare closures. If you do not have back up care arranged; the number for
the Child Care Resource & Referral of Central Iowa is 246-3570. They can refer you to other local providers who can
provide drop in care.
· Holiday closures: Daycare will be closed during the following holidays: New Years Day, Memorial Day,
Independence Day, Labor Day, Thanksgiving Day, Friday after Thanksgiving Day, Christmas Eve and Christmas.
When the holiday falls on Saturday, it will be observed on the Friday before. When the holiday falls on a Sunday, it will
be observed on the Monday after. Daycare will close early at 3PM during the following holidays: New Years Eve.
· Provider closures: The provider agrees to give the parent as much notice as possible for unplanned closures to
accommodate time off for provider illness. The provider agrees to give the parent a minimum of a week notice for
planned closures (personal or vacation days). Provider closures shall not exceed 12 days within the calendar year. If
for some reason the 12 days must be exceeded, those days will not be charged to the parents (weekly rate prorated to
a daily amount).
· Emergency Closures: The daycare will be closed when there is a health reason to do so. This would include
extended power or water outages or other unforeseen emergencies. In case of severe weather, we will remain open
but encourage parents to strongly consider the safety of travel, especially when there is heavy snow or ice. Generally
we
recommend that children remain home when the Des Moines Public Schools close, however we will accept children for
care on those days. We will make every effort to clear snow from our driveway and walkways in a timely manner,
weather permitting.
Emergency Preparedness
In case of Tornado, we will meet in the basement. In case of Fire, we will meet in front of the garage on the concrete.
In an emergency, every effort will be made to contact the parent and/or designated contact person. In cases of injury
that needs immediate medical attention, an ambulance will be called and the child will be transported to the parent’s
preferred hospital. Drills for environmental emergencies will be conducted monthly and warning devices checked.
First aid kits are available at all times.
Substitute Providers and Assistants
Occasionally there are times when the provider will need to leave for a short period of time or when an assistant is
needed to help provide quality care. A substitute or assistant provider (listed in the contract) will provide care. The
substitute/assistant will be responsible to follow all daycare policies and is considered a representative of Momma Bear
Daycare. Any complaints, comments or suggestions regarding care given by a substitute or assistant should be
addressed to the provider.
Care of Mildly ill or Temporarily Disabled Children
The child may attend if they are mildly ill such as a common cold (slight cough, clear runny nose, sneezing). They may
also attend when temporarily disabled as long as they can participate in normal activities with needed accommodations.
Exclusion of Ill Children
Child may return to care 24 clock hours AFTER symptoms of illness end. Which means if your child is sent home with
fever, diarrhea or vomiting they cannot return to care until they have been symptom free for 24 clock hours without the
aid of medications. If siblings are enrolled, all children of that family should be picked up/kept home at the same time
due to likely contagion. You will be required to pick up your child or keep your child home, if your child has any of the
following conditions (possible symptoms of a contagious illness):
· An oral temperature 100 degrees F or greater, a rectal temperature of 101 degrees F or greater, an axially
(armpit) temperature of 99 degrees F or greater. If you use an ear thermometer, check your setting to see which of
the above it is set for.
· Symptoms and signs of possible severe illness such as unusual lethargy, uncontrolled coughing, irritability,
persistent crying, difficult breathing, wheezing, or other unusual signs.
· Uncontrolled diarrhea, that is, increased number of stools, increased stool water, and/or decreased form (that,
for infants, is not contained by the diaper).
· Vomiting illness (one or more episodes of vomiting in the previous 24-hours) until vomiting resolves and the
illness is non-communicable. After one vomiting episode, at least 24 clock hours must pass before a child can return.
· Rashes other than normal diaper rash (until a health care provider determines the illness to be non-
communicable).
· A runny nose that is not clear in color. Yellow or Green mucus may indicate an infection or other serious illness.
Medication
Medications are given only with the parent’s or doctor’s written authorization. Each prescribed medication shall be
accompanied by a physician’s or pharmacist’s direction. Both nonprescription and prescription medications shall be in
the original container with directions intact and labeled with the child’s name. All medications shall be stored properly
and, when refrigeration is required, shall be stored in a separate, covered container so as to prevent contamination of
food or other medications. All medications shall be stored so they are secured from access to children.
Children with Special Health or Developmental Needs
Children with special health or developmental needs will not be excluded from care provided that there is open honesty
and communication about any accommodations needed. Accommodations that require modifications to daycare that
are beyond a reasonable cost are the responsibility of the parent.
Meals and Snacks
We participate in the Child and Adult Care Food Program (CACFP). The Child and Adult Care Food Program (CACFP)
is a federally funded program that promotes good health and nutrition for children in childcare. The CACFP provides
money to registered childcare homes to help pay for nutritious meals and snacks served to children. We provide
breakfast, lunch, afternoon snack and extra beverages as needed.
Breastfeeding
We encourage breastfeeding as a nutrition choice and will make accommodations needed to support breastfeeding
mothers. If you bring breast milk, please clearly label the container with your baby’s name and place in the refrigerator
or freezer as needed.
Food Safety
The names of children with specific dietary needs will be posted in food preparation and food service areas.
Refrigerator and freezer temperatures are monitored daily.
Special Diets
Parents are responsible for providing foods for a special diet unless otherwise arranged with the provider.
Bringing Food into Daycare
Food brought into daycare must enough to share. If you bring food to share, please place it in the kitchen in the
morning so that we can distribute it at an appropriate time.
Supplies
If supplies are going to be dropped off after arrival, it is best to quietly leave the supplies in the kitchen so the child is
not upset by your departure. The parent will be responsible for providing the following supplies (if applicable) to the
provider for use in the care of their child.
· All Necessary Medication
· Minimum one change of clothes appropriate to the season
· Disposable Diapers and/or Pull Ups or Plastic Pants
· Baby wipes for communal use (2-3 refills at beginning of the month)
· Diaper Rash Ointment/Powder (I prefer Desitin Creamy and have it on hand for an emergency supply)
· Bottles and Nipples
· Formula and/or Breast Milk for Infants
· Food items for Infants not on table food yet with the exception of infant cereal which will be provided
· Pacifier
· SUMMER ONLY: one pair of “aqua socks” or water shoes to provide protection and traction during water play.
To provide variety for the children, donations of toys and additional supplies will be happily accepted.
Labeling
Things brought from home should be labeled with the child’s name. Supplies will be labeled when they arrive at
childcare. Clothing will be placed in a labeled bag. If it is not individually labeled and is washed, it may need to be
identified by the parent after washing.
Bringing Toys into Daycare
Toys brought into daycare will need to be shared. If a child is unable or unwilling to share, the toy will be placed in the
kitchen until the end of the day.
Potty Training
If the child is developmentally ready and has had success in potty training at home, the provider may attempt to
provide assistance in potty training at their discretion during daycare. The parent agrees to keep the child in diapers,
“pull-ups”, or plastic lined potty training pants until the child has demonstrated the ability to remain “accident-free” for a
period of at least 2 weeks at home.
Visitation and Open Door Policy
Parents are welcome to visit at any time their child is in attendance, however parents are encouraged to take their
child with them when they leave. While this is not a requirement, very young children do not have a clear
understanding of time and they expect to go home with their parent when they arrive at daycare even if it is early in the
day. If you have forgotten a needed item, you may drop it off inside the door without announcement. If you have
siblings and need to take one without the other for any reason, please call and we can bring the child out to you.
Activities
We provide an activity program, which promotes self-esteem and exploration and includes: active play, quiet play,
large muscle development and small muscle development. Play equipment and materials will be maintained in a safe
condition, for both indoor and outdoor activities and will be developmentally appropriate for the ages and number of
children present. All children will be given the opportunities for outdoor play, weather permitting. Due to the weather
in Iowa, we sometimes cannot go outside to play. When needed, we will substitute outside play with dancing, yoga for
kids or other physical activity. Children need to wear protective clothing and shoes appropriate for the weather.
Scheduling
We provide a structured home care environment. Scheduling and selection of activities will be flexible and dependant
upon the children's needs.
Emergent Curriculum
Our learning revolves around concepts that develop based on the children's interests. While we will have themes
every month, they are subject to change at any moment! We will explore by engaging in play, conversation, art,
literature, structured activities and other learning opportunities. Activities for all ages will support small muscle
development as well as provide an outlet for creativity and encourage values such as honesty, sharing,
sportsmanship, being helpful, fairness, listening skills and following directions. The cost of curriculum materials is
included in the weekly fees. Occasionally additional supplies may be requested from parents for special projects and,
as always, donations of arts and craft supplies are greatly appreciated.
Learning Opportunities
· Planned language activities. Examples: naming objects, talking about pictures, nursery rhymes and singing
songs
· Activities to encourage talking. Examples: telling stories about pictures, asking open ended questions and
talking about experiences
· Activities to learn reasoning concepts. Examples: learning about colors, shapes, sizes and cause and effect
· Nature, science or cooking activities. Examples: Helping to make snacks. Talking about seasons, animals and
plants
· Concept development games. Examples: shape sorting, puzzles,measuring cup games
· Drawing and other art activities
· Music and Movement everyday with instruments available for independent use
· Sand or Water play
New Parent Orientation
Orientation for new parents will include written information provided to parents that cover: responsibilities of the
program and the parents related to fees and when they are due, hours of service attendance policies, and illness
policies, and the philosophy and child development approaches used in the program (educational philosophy,
discipline policy, description of activities). Staff will ensure that all parents can access information and clearly
understand the content (translations, reading assistance, etc. provided if needed). This is often included in the
interview process.
Conferences
A planned, regular conference is offered to the parents at least once yearly which includes: a flexible conference
schedule to meet parent needs, work samples or photo of child’s activities, strengths and interests of the child,
opportunities for parents to share ideas and information and get involved and goal setting for the child.
Sleeping and Rest Arrangements
Naptime for children aged 1-5 will be after lunch until the child wakes up (approx 11:45-2PM). Children are not
required to sleep but will be encouraged to rest quietly for at least 30 minutes. Alternate activities will be provided after
that time. Children under 1 will nap on their own schedule as needed. Children over 5 years of age will be
encouraged to play quietly for at least 30 minutes and may be encouraged to lay down and rest at provider’s discretion
according to the child’s needs. Children will have their own mat or crib and bedding. Playpens will be utilized as
needed for children over 1 year of age.
Infant Sleep and Positioning
All infants will be placed on their backs to sleep unless a physician has prescribed a different sleep position. Infants
sleep only on firm appropriate surfaces (cribs or bassinets only). Infants have supervised “tummy time” throughout the
day.
Discipline and Guidance
The techniques of preventative calming, 1-2-3 magic, “time-out” and/or redirection will be used in the event the child
misbehaves. For older children, alternate discipline such as writing sentences, restriction of privileges and doing
chores may be used. The provider will explain to the child why they are being disciplined. If a child becomes abusive
or poses a danger to the other children, the provider reserves the right to terminate this agreement in the interest of
safety.
Child Records
To provide care, child records must include the following: Signed Contract, Child Intake Information/ Emergency
Medical Treatment Authorization, Iowa Child Care Infant, Toddler, Preschool Age-Child Health Exam, signed by a
licensed physician (for child under school age) OR Annual Child History/Assessment (for child in school), Immunization
Certificate provided by the Iowa Department of Public Health, Medicine Administration Forms (as needed), OTC
Medication Form (as needed), Injury Reports (as needed).
Pictures
The provider will take photos of the children at various times during care. Photos may be distributed to parents or
used on the Momma Bear website (www.mommabearcare.com) with no names attached.
Transporting Children
Transportation may be provided for the children for field trips and/or activities outside of the home. These will be
scheduled during the contracted hours and telephone communication will always be available. Most trips will be within
walking distance of the childcare home. If a vehicle must be used, all children under 80 lbs and 4’9” will utilize an age
and size appropriate vehicle child restraint system. Children who do not fall into the previous description will use a
seat belt.
Training
The provider will attend a minimum of 22 continuing education hours annually. In addition, the provider and all
substitutes will have current certifications in CPR, First Aid and Mandatory Child Abuse Reporting.
Foster Care
We are a licensed foster care home. While foster care circumstances are considered confidential, be assured that
when choosing to place a foster child in our home, we take the safety of all involved into consideration.
Pets
All of our pets are in good health. Our cats are de-clawed in front. We also keep 2 Aquariums (55 gal and 120 gal)
that are safely covered and all chemicals are stowed away from the reach of children.
Cleaning and sanitizing environment, toys, equipment
Bleach/water sanitizing solution is available and mixed daily or Clorox Hard Surface Sanitizer will be used as an
alternative. All trays and tables are sanitized before food/snacks are served. Toys and equipment will be sanitized no
less often than once a week. Bedding will be washed once a week.
Insurance Coverage
We carry insurance with West Bend for the daycare. Injuries that result from normal childhood accidents are the
responsibility of the parent.
Injury Prevention Policy
All toys (both inside and outside) will be inspected for damage regularly with a detailed inspection monthly. Toys that
present a hazard will be removed. Recalled toys will also be removed as soon as the recall information is received.
The provider has subscribed to the Consumer Product Safety Commission website to monitor recall alerts.
Children under the age of 3 will not be allowed access to areas that are not childproofed without adult supervision.
Access will be prohibited by the use of locks, childproofing devices and/or safety gates. These areas include the
bedrooms, the kitchen and the bathroom.
To prevent scalding injuries, water temperature from the tap will not exceed 120 degrees. This temperature will be
checked monthly.
Electrical cords will be made inaccessible to children and empty electrical sockets will be capped or otherwise
childproofed.
Sharp points in the daycare environment will be cushioned, removed or made inaccessible to prevent injuries. Play will
be directed away from any points that cannot be treated as above.
The outside area will be checked for injury hazards at least monthly. Sticks and other debris will be removed regularly
with a detailed removal monthly.
Employee Health
Employees will be held to the same standards as listed for ill children. A substitute may be utilized in case of provider
illness.
Hand Washing for Infants, Children, and Employees
Hand washing shall be conducted at the following times 1) upon arrival at the child care business or when moving from
one group of children to another group; 2) before and after eating or handling food or feeding a child, giving
medication, water-play activity and 3) after diapering, using toilet, handling a body fluid, handling uncooked food
(especially uncooked meat), handling animals, sand play, cleaning or handling garbage.
Parking
When our 2 parking spots are full, you may park in the neighbor’s driveway across the alley. Only ONE car may park
there and you may only park on the right hand side (briefly). If that right hand spot is taken, you have 2 options. You
may wait in the alley for someone to leave or you may park on 9th street and walk up the alley. There is NO parking in
Bob’s driveway (driveway to the east). If you ask someone to pick up your child, you are responsible for letting him or
her know these rules. Our neighbor has been very gracious to allow us to use this parking place but she arrives home
around 5 PM (our most popular pick up time) and she should not have to wait to park in her spot. Please respect her
wishes and only park on the right hand side so that we can continue to have that privilege.
Yard Usage
The back yard is used for the dogs and for gardening. Pet waste is removed on a regular basis but we do not
guarantee a waste free yard at all times. If you chose to let your child wander the yard or to walk through the grass,
any pet waste contact is your responsibility. The play yard will remain pet waste free for the health and safety of the
children playing there. Please respect the gardening efforts in the back yard and do not allow your child to wander the
flower beds or pick the flowers.
Gates
The gates to the play yard and the driveway must remain closed when not in use to prevent our dogs from escaping.
Smoking
There is no smoking on the premises at any time. Smoking in your vehicle in our driveway is discouraged and if you
chose to smoke in your vehicle, please keep all ashes and filters inside. Throwing ashes or filters on our property is
grounds for immediate termination
Language
The use of inappropriate language (i.e. swearing) or age inappropriate subject matter is not allowed in daycare. For
children, alternate words or subjects will be encouraged. In cases of adult behavior, the offending words/subjects will
be pointed out and encouraged to change.
Firearms
Our family strongly believes in gun safety. All firearms and accessories are stored in the basement (a non-child
occupied location) and guns are kept in a locked cabinet.
Mandatory Reporting of Child Abuse
Under Iowa Code Section 232.69, it is mandatory for us to report to the Department of Human
Services immediately when we discover signs of abuse in the course of caring for a child. The operator of a child
development home or the assistant or substitute must make both an oral and a written report when are there is reason
to suspect that the child has suffered child abuse.
Confidentiality Policy
Our staff is entrusted with protecting the private lives of each family and the personal issues of each child and parent.
Information about children and their families is strictly confidential. However, it is our duty to inform parents that if a
child is in danger or at risk we are mandatory reporters. We will also share illness information, such as symptoms, as
needed due to the risk of contagion.
Last Revision: 1/9/08
Parent Handbook
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